2025/2026 Lapsing Funds Calendar

State Financial Cutoff Dates Announced for SBU Fiscal Year-End

Year-End Cutoff Dates

Ensure that your state financial transactions are attributed to the correct fiscal year using the cutoff dates for each transaction type. Expenditures must be charged to the fiscal year in which the goods or services are received.

Highlights

- Orders for goods and services charged to the 2025/2026 fiscal year must be received no later than June 30, 2026.
- Goods received and services completed after June 30, 2026 will be paid with 2026/2027 funds.

APRIL - JUNE 2026

DATE	DEADLINE TYPE
4/10/2026	Procurement of Commodities and Services of $75,000 or more should be submitted by this date. The Office of the State Comptroller (OSC) has 75 days to review all orders of $75K or more. * To ensure orders are charged to the 2025/2026 fiscal year, you must receive your goods or services no later than June 30, 2026.
4/24/2026	All requisitions $50K - $74.9K requiring competitive advertising and solicitation of quotations should be submitted by this date. * To ensure orders are charged to the 2025/2026 fiscal year, you must receive your goods or services no later than June 30, 2026.
5/8/2026	Last Day for Purchasing to Notify Vendors of cutoff dates
5/19/2026	Last day for VP rollovers to be identified. * Your department's internal cutoff date will be earlier than May 19, 2026. Check with your VP coordinator.
5/29/2026	All requisitions less than $49,999.99 should be submitted by this date. This includes commodities and services available on OGS contract. * To ensure orders are charged to the 2025/2026 fiscal year, you must receive your goods or services no later than June 30, 2026.
6/12/2026	WolfMart punchout orders from vendors that can guarantee two-day delivery (e.g. WB Mason, Intivity, Fisher, and VWR) should be submitted by this date.
6/30/2026	Last day of the fiscal year.

JUly - SEPTEMBER 2026

DATE	DEADLINE TYPE
7/24/2026	Last day to submit all Travel and Non Travel reimbursable expenses to Procurement for processing. * All Travel and Non Travel expenses must be accrued by June 30, 2026 in order to be paid with 2025/2026 funds. Last day to submit all invoices to Procurement for processing. * All goods and services must be received or completed by June 30, 2026 in order to be paid with 2025/2026 funds. Goods received and services completed after June 30, 2026 will be paid with 2026/2027 funds.
8/3/2026	Last day for VP areas to submit budget transfers - State (State Purpose Fund 10)* Last day for VP areas to submit journal transfers - State (State Purpose Fund 10)* Last day for VP areas other than OTC to process journal transfers & budget transfers - State (State Purpose Fund 10)* Last day to request an increase to contract encumbrances (AC340 transactions)* * Your department's internal cutoff date will be earlier than August 3, 2026. Check with your VP coordinator
8/21/2026	*Last day for all lapsed Procurement activity. (Contracts and PO disencumbrances will begin on August 24, 2026.) Please contact Procurement if you are unable to meet this deadline.
8/28/2026	Last day for all lapsed contract disencumbrance activity. Please contact Procurement if you are unable to meet this deadline.
9/4/2026	Cancellation of all remaining encumbrances by SUNY. Last day for VP areas to submit budget transfers - all Funds other than State* Last day for VP areas to submit journal transfers - all Funds other than State* Last day for VP areas other than OTC to process journal transfers & budget transfers - all Funds other than State*

*There are NO exceptions on cut-off dates.

Refer questions to:

Topic	Contact
Travel Expense Reimbursements	Gerardina Paduano 631-632-6017 Gerardina.Paduano@stonybrook.edu
Contract Encumbrance Increases (AC340 transactions) Cancellation of Encumbrances by SUNY	Mary La Corte 631-632-9849 Mary.LaCorte@stonybrook.edu
Contract Payments Lapsed Procurement Activity Invoice Submission to Procurement for Processing Non Travel Expense Reimbursements Submission to Procurement for Processing	Al DiVenuto 631-632-9838 Alfred.DiVenuto@stonybrook.edu