Schedule an Appointment

1. Visit our online scheduling system, Navigate. For convenience, download the app!
2. Log onto the system using your NetID and password.
3. To access the main menu, tap the rocket icon at the bottom (in the app) or use the left sidebar (on desktop), then click "Appointments."
4. Click on the BLUE BOX that says "Get Advising or Tutoring."  
5. Follow the prompts on the screen to schedule your appointment.
6. When you get to the confirmation page, please use the "Would you like to share anything else?" section on the bottom of the screen to let your tutor know what you would like to work on during your appointment. Then, click the "Schedule" button to confirm your appointment. 

By default, all tutoring appointments are one-time appointments. We highly recommend that you fill out our Google form to request your appointment be made into a weekly meeting. The link to the Google form will be provided in your appointment confirmation email from Navigate.

For the fall 2025 semester, the schedule will open on Tuesday, September 2nd at 9:30am. 

 

Cancel an Appointment

1. Log onto Navigate using your NetID and password, or open your Navigate app.
2. On the main menu, click on "Appointments."
3. On your upcoming appointments list, select the appointment you'd like to cancel.
4. The appointment details box will pop up. Click the "Cancel Appointment" button on the bottom of the page. If you are a member of a group appointment, this WILL NOT cancel the entire appointment. It will only cancel YOUR attendance to the appointment. 
5. Select a reason for cancelling the appointment. If you would like, you can add a message for your tutor. Then select "Mark as Cancelled."

REMEMBER:

• You must cancel your appointment at least 5 hours before the start of the appointment to avoid a "no show" penalty.
• After 2 "no-shows", all of your appointments will be cancelled and access to making appointments will be removed. 
• If you frequently cancel appointments, even if it is at least 5 hours in advance, the ASTC reserves the right to remove you from future appointments in order to make them available to other students. 

 

Tutoring Guidelines

First Week of Scheduling:

When the schedule first opens, students can only view appointments for the upcoming week. During this time, each student is limited to:

• 1 appointment per course with a limit of 3 hours of course-based tutoring
• 1 hour of skill-based tutoring

We highly encourage weekly tutoring! To make a one-time appointment recurring, fill out the Google Form linked in your appointment confirmation email.

After the First Week:

• Students can view appointments up to 14 days in advance and may book multiple appointments per course, still within the 3-hour weekly course-based tutoring limit.
• Before using our tutoring services, please read our Student Agreement Form.
• For help with academic skills (time management, study strategies, etc.), please visit our skill-based tutoring page.

 

Make a Group Appointment

• Sign onto our online scheduling system, Navigate, and schedule an appointment as usual.
• Email TutoringCenter@stonybrook.edu with your appointment information AND a list of the students (up to 2 additional students) you would like to add to your appointment. *YOU MUST "cc" ALL GROUP MEMBERS ON THIS EMAIL.
• The ASTC will add your group members to the appointment via Navigate. 

OR

• Sign onto our online scheduling system, Navigate, and schedule an appointment as usual.
• Email TutoringCenter@stonybrook.edu with your appointment information AND let us know that you would like to open the appointment for other students in the class to book.