VEHICLE OPERATOR RESPONSIBILITIES

SBU Departmental and Individual Vehicle Operator Responsibilities

• Departments are responsible for ensuring that the SBU employees and/or assigned vehicle/equipment operators are properly licensed and qualified according to the type of vehicle/equipment they are operating. The Department is also required to maintain all such related documentation as required for operations.
• Fleet Services is responsible for issuing vehicle/equipment and employee fuel access, managing the Fuel Station on SBU West Campus.
• Departments are responsible for managing their assigned vehicle/equipment and ensuring that employee’s fill out the Fuel Station Fuel Access Request Form and return it to the Fleet Services Facility. Departments are also required to ensure that their assigned personnel have signed for and are complying with the Fuel Station Requirements and Instructions at all times.
• Departments are responsible for the timely delivery of vehicle/equipment to the Fleet Services Facility for preventative maintenance inspections and New York State inspections. The Fleet Services Facility is located on the West Campus of Stony Brook University, off of Circle Road in the West Campus Service Compound (Lot 14B). Hours of operation are Monday through Fridays from 7am-3:00pm.
• Departments are responsible for monitoring vehicle/equipment usage, condition, cleanliness and signs of abuse.

Department Responsibilities

• Department vehicles/equipment have properly maintained fluid levels, tire pressure and fuel quantity in order to remain in working condition.
• Departments will make sure they inform the Fleet Services when employees no longer need fuel access (i.e., no longer need access, retire or switch departments).
• All vehicles/equipment brought to Fleet Services must have at least 1/2 of a tank of fuel.
• Departments are also required to report anything unusual about the operation of their vehicles/equipment to Fleet Services.
• The vehicle/equipment operator is responsible for reporting any accidents, safety issues and/or damages to their assigned vehicle/equipment to University Police, Fleet Services and their respective Department immediately.
• All vehicle/equipment purchases, registering (for license plates), repairs and/or modifications must be coordinated through the Fleet Services Facility.
• Departments are required to designate a "vehicle/equipment coordinator" for each vehicle/equipment they operate. The vehicle/equipment coordinator is selected by each Department and should be a SBU employee who is familiar with the Departments' vehicle/equipment needs.
• Departments are required to ensure that their vehicles/equipment are properly assigned to personnel and funding accounts at all times.

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